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Payroll and Benefits Specialist

Company: Magna International Inc.
Location: Battle Creek
Posted on: January 9, 2022

Job Description:

Job Number: 38632 Group: Cosma International Division: CCMi Job Type: Permanent/Regular Location: Battle Creek Group DescriptionCosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.Role SummaryResponsible for administering employee payroll and benefit plans including medical, dental, vision, prescription, life, wellness, FMLA, STD/LTD, and 401K plans. Works closely with MAGNA Corporate office in the administration of all Benefit Programs and makes recommendations for updates and improvements. While also ensuring accurate processing and recording of all plant payroll. Monitor the application of company policy as it relates to payroll for accuracy and consistency. The Payroll Specialist is expected to initiate solutions, maintain the confidentiality of the department. The Payroll and Benefits Specialist is responsible to ensure that the Customer, People, and Investor goals are balanced and met.Key Responsibilities Follow and enforce all plant safety rules and policies. Conduct new hire benefits orientation. Enroll new employees in benefit plans by the company set timeline for submitting benefits paperwork. Enroll new employees that do not submit paperwork into default employee only coverage. Collect appropriate dependent documentation and administer spousal cost comparison as needed. Ensure that employee payroll processing follows federal and state laws. Set up and train new employees on time clock use Set-up payroll arrangements for new hires and process terminated employees' profiles Ensure all new employees on benefits and terminations receive COBRA notices according to legal standards and employee pay profiles. Lead the annual open enrollment process, conduct open enrollment meetings, print documentation needed, and coordinate the distribution and collection of documents required. Compute pay in accordance with company policy. Documents any policy issues or changes for monthly review with HR Manager and/or Controller. Audit timesheets accurately to ensure wages are properly distributed Reconcile payroll prior to transmission and validate confirmed reports. Set up procedures to improve efficiency of payroll Provide employee benefits counseling as needed: new hires, status changes, terminations, disability/death claims, retirements, etc. Remain in compliance with all legal and institutional requirements at all times. Ensures management reports are provided as needed (e.g., weekly OT reports, monthly payroll journal). Process correct garnishment calculations and compliance Process benefits changes for "life events" and communicate changes to payroll for update of benefits costs. Process accurate and timely year-end reporting when necessary (W-2, etc.) Participate in end-of-month closing and audits Calculate and process manual checks as required and maintain data for HR measurable reporting Assist in tax calculations and filing activities as per IRS regulations Track vacation balances and headcount. Assist in gathering data and preparing the profit-sharing report to be submitted to Corporate Satisfy all Sarbanes-Oxley documented payroll process requirements for the position. Communicate with Supervisors and Managers of other departments to ensure timely approval of employees' timecards on a weekly basis Work under critical deadlines and heavy workloads, under direct supervision, to support the Human Resources Department. Assist in HR's roles in obtaining and maintaining the standards (IATF 16949, MAFACT, Magna HRCIA) and help guide HR to meet and maintain departmental requirements. Promotes good housekeeping (5S) Perform other duties as required. Ability to maintain a high degree of professionalism and sensitivity to confidential informationKey Qualifications/Requirements Lead the coordination of an annual wellness fair with the benefits vendors. Support and promote wellness programs. Assist employees with benefits claims issues by validating our internal system is correct and directing employees to the appropriate contacts for the benefits vendors. Escalating major issues to our Corporate Benefits Administrators. Maintain employee benefit files and other record keeping. Make and communicate changes based on monthly age reports for benefits changes need in accordance to the benefits plans. Conduct monthly audits of benefits to ensure all new hires and terminations are entered into the HRIS system and validate against payroll's report of entered deductions. Manage all reporting and compliance for benefits programs. Maintain employee benefits systems and ensure benefits changes are entered appropriately in payroll system. Working with the COBRA administration, ensure all paperwork is processed appropriately. Administer all leave programs including FMLA and STD/LTD in accordance with legal requirements and company policies. Maintain tracking of leave status and leave hours and provide reports for KPIs accordingly. Assist with business process improvement and department's workflow; develop/maintain standard operating procedures. Support HR team as needed for various HR project and/or employee events. Participate in benefits training and updates provided by corporate or outside vendors as needed or required. Maintain knowledge of industry standards and legal requirements in Benefits Administration. Review payroll records for input into payroll. Includes names, rates of pay, occupations of newly hired workers, and changes in wages and departments. Contact with payroll processing company to ensure calculations are correct for payroll. Record new or changed pay rates in computerized payroll system. Compute pay in accordance with company policy. Documents any policy issues or changes for monthly review with controller, and for feedback to H.R. Review payroll to ensure accuracy. Set up procedures to improve efficiency of payroll. Ensure management reports are provided as needed (eg. weekly OT reports, monthly payroll journal). Ensure timely preparation and submission of external reports/payments (ie. Insurance, 401K, garnishments etc.). Edit weekly billings for temporary help and prepares for payment. Enter data and submit claims for EZA (to include EZA training credits) and EZA2. Enter payroll deductions for company store/safety shoe purchases. Profit sharing file creation and submit to Corporate. Perform other duties as required.Additional InformationPOSITION REQUIREMENTS: Proven experience as Payroll/Benefits Specialist Experience with payroll processing Experience with benefits administration Working knowledge of tax code Experience working in multi-state payroll is a plus Excellent interpersonal, communication, and organizational skills Strong analytical skills and detail-oriented Excellent computer skills Ability to handle multiple tasks in a fast- paced environmentPHYSICAL DEMANDS:Typically, the employee may sit comfortably to perform the work. However, there may be some walking; standing, bending, carrying of light items such as papers, books, small parts and driving an automobile. No special physical demands are required to perform the work. Must have time management skills and the ability to work independently as well as with a team.EQUIPMENT / TOOLS USED:Some of the equipment and tools used are computer, telephone, fax machine, copier/printer, and a projector. KNOWLEDGECommunication SkillsRead, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.Write reports, business correspondence, and procedure manuals.Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.The main language proficiency shall be in the English language with a Grade Level greater than 12.Mathematical SkillsWork with mathematical concepts such as probability and statistical inference.Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.Reasoning AbilityEDUCATIONAssociate degree (A.A.) or equivalent from two-year college or technical school, plus 2+ years of Benefits Administration experience required; or 4+ years Benefits Administration experience and/or training; or equivalent combination of education and experience.EXPERIENCE: 2-4 years' benefits administration experience Must have experience with FMLA, STD/LTD, benefits costs analysis, and benefits administration.Must have experience with ADP payroll administration for approximately 300+ employees.Automotive and/or manufacturing plant experience preferred.04-Human Resources F-Permanent/Regular

Keywords: Magna International Inc., Battle Creek , Payroll and Benefits Specialist, Other , Battle Creek, Michigan

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