The Battle Creek VA Medical Center is recruiting a File Clerk
(OA) in the Health Information Management Section of Health
Administration Service (HAS).
Learn more about this agency
- Responsible for receiving, indexing, scanning, and assignment
of appropriate nomenclature to health and administrative
information, as assigned, for incorporation into the correct
patient's record in the electronic health record.
- Performs filing of paper health and administrative documents in
accordance with approved procedure.
- Assists in maintaining a system of paper medical records.
- Retrieves and delivers records or documents from such system
upon request from persons having right of access.
- The incumbent will interface with personal computer
applications as well as numerous VISTA and CPRS applications
- Requests records from and transfers records to other Veterans
Health Administration (VHA) medical facilities.
- Identifies and prepares records for retention and
- Promotes a positive image of this Medical Center with emphasis
on customer service by treating patients, co-workers, and medical
center personnel with courtesy and respect.
- Responds to customer needs in a positive and efficient
- Fully protects the confidentiality of patient information,
access to computer files and release of access codes, according to
established guidelines and policies.
- Performs clerical duties, including, for example, the use of
computerized records tracking, associated with the retention,
maintenance, disposition, and control of administrative and medical
- Performs additional duties as assigned by Supervisor.
Work Schedule: 8:00 AM to 4:30 PM (Monday - Friday)
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk (OA)/PD91324A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required.
0305 Mail And File
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
To qualify for this position, applicants must meet all
requirements by the closing date of this announcement,
In order to qualify for this position, you must meet the
following requirements within 15 calendar days of the closing date
listed on the announcement:
- Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-04 position you must have served 52
weeks at the GS-03. The grade may have been in any occupation but
must have been held in the Federal service. An SF-50 that shows
your time-in-grade eligibility must be submitted with your
application materials. Note: Time-In-Grade requirements also apply
to former Federal employees applying for reinstatement as well as
current employees applying for Veterans Employment Opportunities
Act of 1998 (VEOA) appointment.
- Applicants must be eligible under the VA Interchange Agreement,
having served continuously for at least one year in the other merit
system under this interchange agreement. For more information
regarding the VA Interchange Agreement please visit:
- All Title 38 Veterans Canteen Service (VCS) employees must have
served in their Excepted Service position for at least 90 days in
order to be eligible for a position within the Competitive
- Applicants who were previously selected under a Competitive
Delegating Examining Unit (DEU) announcement must have served in
their position for at least 90 days prior to being eligible for
other positions within the Competitive Service.
You may qualify based on your experience and/or education as
- Experience: You must have at least one (1) year of general
experience with responsibilities close to the work of this position
that has given me the particular knowledge, skills, and abilities
required to successfully perform the duties of the this position.
- Education: You must have at least two (2) years of education
above high school. This education must have been obtained in an
accredited business, secretarial or technical school, junior
college, college or university. One full year of full-time academic
study is defined as 30 semester hours, 45 quarter hours, or the
equivalent in a college or university, or at least 20 hours of
classroom instruction per week for approximately 36 weeks in a
business, secretarial, or technical school. OR,
- Combination: You must have a combination of education and
experience to meet total experience requirements. Example: An
applicant has 8 months of qualifying experience and 20 semester
hours of college. The applicant meets 67 percent of the required
experience and 33 percent of the required education. The applicant
meets 100 percent of the total requirements and is qualified for
You will be rated on the following Competencies for this
- Health Informatics
- Interpersonal Skills
- Computer Skills
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of
work per week. Part-time experience will be credited on the basis
of time actually spent in appropriate activities. Applicants
wishing to receive credit for such experience must indicate clearly
the nature of their duties and responsibilities in each position
and the number of hours a week spent in such employment.
Physical Requirements: The work is mostly sedentary; however
until records have been completely automated, work may involve
considerable standing and bending in the search for health records.
There are repetitive motions during use of office equipment for
copying/scanning paper records. Pushing carts is routine for
transporting records between clinics and HIM offices.
For more information on these qualification standards, please
visit the United States Office of Personnel Management's website at
A transcript must be submitted with your application if you are
basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification
requirements, you must send a Certificate of Foreign Equivalency
with your transcript in order to receive credit for that education.
For further information, visit: