Office & Human Resources Coordinator

Company: Dennis Group Battle Creek
Location: Battle Creek
Posted on: May 28, 2023

Job Description:

About the Job

The Office & Human Resources Coordinator is an integral part of our team. The individual in this role helps ensure office operations run smoothly. It requires an organized individual with excellent interpersonal skills. The role offers a great place to start your career with Dennis Group and grow within our company in areas such as administrative project management, marketing/proposal coordination, human resources, and accounting.

Office Administration Responsibilities

• Develop and maintain office budget and reporting with office leadership.
• Manage all courier/shipping and receiving duties including managing and distributing incoming and outgoing mail.
• Establish vendor agreements for office equipment and building services.
• Ensure third-party office equipment and building service vendors are performing as expected.
• Answer phone calls, direct calls, and answer client inquiries.
• Update and maintain phone, seating chart, and contact lists for the office.
• Maintain files and records with an effective filing system.
• Assist corporate accounting team with ensuring time reports are entered on time and correctly by employees.
• Greet and assist visitors when they arrive at the office, including clients, vendors, potential candidates, and employees visiting from other offices.
• Schedule travel arrangements for potential candidates and other visitors as necessary.
• Manage the schedule for conference and meeting rooms.
• Order and maintain office and kitchen supplies.
• Coordinate building maintenance activities - cleaning services, landscaping, building repairs, and scheduled maintenance.
• Plan local office social events, outings, and parties.
• Encourage and maintain a welcoming, professional, and safe working environment.
• Pick up and distribute parking passes. People & Management Responsibilities (HR)
  
  Support recruiting activities such as scheduling interviews, employment references, and coordinating career fairs.
  • Assist Human Resources by conducting and coordinating new hire orientation, ensuring that the onboarding program is executed effectively.
  • Answers basic policy, payroll, and benefits questions and refers more complex issues to higher-level People & Management team members.
  • Ensure compliance with corporate policies.
  • Evaluate and encourage employee satisfaction and engagement.
  • Serve as Sexual Harassment in-take coordinator.
  • Assists with conducting exit interviews.
  • Handles basic issues and problems and refers more complex issues to higher-level People & Management team members.
  • Assists department in the administration and monitoring of our performance management program.
  • Help coordinate and ensure the smooth operation of internship programs with members of our Talent and Technical teams. Physical Requirements
    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift-up to 15 pounds at times. Travel Requirements:
      • Traveling will be limited, possibly up to 5%. About You
        
        Successful candidates at Dennis Group are highly organized, professional, self-motivated, and energetic individuals with excellent communication and inter-personal skills. In addition, you have:
        • A minimum of five (5) years of related experience (preferred)
        • A bachelor's degree is preferred.
        • Proficiency in MS Office
        • An ability to manage and prioritize multiple concurrent responsibilities.
        • A strong attention to detail
        • Ability to be resourceful and anticipate the team's needs.
        • Excellent communication and interpersonal skills (oral and written)
          About Us
          
          We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we've focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn't one thing we do, it's all we do.
          
          Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.
          
          Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.
          
          JOB CODE: 1001198

Keywords: Dennis Group Battle Creek, Battle Creek , Office & Human Resources Coordinator, Human Resources , Battle Creek, Michigan