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Human Resources Assistant (Strategic Business Unit)

Company: Department of Veterans Affairs
Location: Battle Creek
Posted on: November 18, 2021

Job Description:

VideosVideosDutiesHelpDutiesSummaryThis position provides Network-wide human resource support work in the VISN Shared service Unit (SBU) that entails determining the approach and methods needed to staff position at a specific grade level, process personnel actions, and ensure related staffing functions are completed in a timely fashion. Please note this is not a virtual position. Applicants will be required to work on station Monday through Friday.Learn more about this agencyResponsibilitiesThis announcement may be used to fill additional vacancies at various locations within VISN 10, once they become available.Recruitment & Placement Conducts recruitment/examining activities for assigned positions (GS-7 & below and wage grade) to include developing competency criteria, job analysis, job announcements (JA), etc. Amends established JAs with prior approval. Reviews applications for corresponding qualification competencies or skill match. Adheres to procedures for verifying veterans' preference and clearing CTAP and ICTAP register prior to preparing the certificate of eligibles. Forwards the certificates of eligibles to the selecting official and coordinates with them regarding agency procedures for selecting a candidate for the vacancy(s). Ensures the selectee(s) meets all regulatory and legal obligations for proposed appointments to include eligibility for Federal benefits, probationary prerequisites, and ability to meet special requirements such as security clearances, age or physical prerequisites, or drug testing requirements. Secures all required documentation i.e. proof of citizenship, transcripts etc. Sends notice of results to remaining applicants; and prepares files for announcement close out (i.e. copy of JA, lists of all applicants and their applications, list of eligibles referred, evidence of CTAP & ICTAP clearance, etc.). Applies pay setting in accordance with applicable OPM and/or internal pay setting policiesRecruitment & Placement Assistance Assists HR specialist with the on boarding of new employees to include arranging for physical examinations (based on the occupation), ensuring completion of all appropriate benefits forms, extending job offers, coordinating Entry -on -Duty and/or release dates from losing office, forwards pre-employment packets to new appointees, and coordinates with other related functional offices involve in on-boarding (i.e. pre-appointment security checks). Independently conducts orientation for new appointees as determined appropriate. Reviews completed documents for missing or conflicting applicant information, as required. Responsible for processing new employee's enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed. Explains pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices. Coordinates with security counterparts regarding applications for Identification Cards, when required. Coordinates and process required clearance documents for employees leaving the agency or federal service. Assists HR Specialist with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process. Quality review team will review for accuracy. Responsible for any on-boarding scanning requirements during initial employment process. Responds to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc. Assists specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports. Reviews and prepares correspondence and provide a variety of information as appropriate. Uses word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve and print a variety of documents; produce correspondence, memoranda, directives, forms reports; create or maintain spreadsheets or databases, etc. Employee works from rough drafts, documents, written instructions or brief oral statements. May transmit, receive and/or acknowledge electronic mail, messages, forms and reports; insures proper handling and clearance, if required; and prints hard copies or routes to other terminals.Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m. Schedule may vary as deemed necessary to meet the needs of the Veterans and the Medical Center.Position Description Title/PD#: Human Resources Assistant (Strategic Business Unit)/GS-203-5 PD#91019-A, GS-203-6, PD#91067-A, GS-0203-7 PD#91065-APhysical Requirements: The work is mainly sedentary, but may involve, walking, light lifting, climbing stairs, bending, carrying light items such as papers, books, files.Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Travel RequiredNot requiredSupervisory statusNoPromotion Potential7Job family (Series)0203 Human Resources AssistanceSimilar jobsHuman Resources SpecialistsSpecialists, Human ResourcesRequirementsHelpRequirementsConditions of EmploymentYou must be a U.S. citizen to apply for this jobSubject to a background/suitability investigationDesignated and/or random drug testing may be requiredMay serve a probationary periodSelective Service Registration is required for males born after 12/31/1959A complete application package; Resume, Transcripts, etc.Selected applicants will be required to complete an online onboarding processQualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement.To qualify for the GS-203-05 based on specialized experience: You must have one (1) year of specialized experience at the GS-04 level or equivalent for this position. General administrative support, Answering phone calls, Responding to email inquiries, Scheduling appointments, Gathering information from files, databases and documents, Entering information into systems and databases, Utilizing software programs to extract, revise or sort information from files, records or databases, Processing administrative based actions utilizing various automated systems, Utilizing various Microsoft Office based software such as Outlook, Word, Excel, Teams and PowerPoint.To qualify for the GS-203-06 based on specialized experience: You must have one (1) year of specialized experience at the GS-05 level or equivalent for this position. Answering inquiries concerning job vacancies for which application are being accepted. Specialized experience includes: Working with automated systems to enter data, complete forms and correct errors within HR records, Experience working in an office setting performing Human Resource duties within sections of HR , Basic knowledge of federal and non-federal personnel regulations and laws as it applies to Human Resource, Explaining Human Resources processes, rules, regulations and laws, Processing requests for personnel actions, Providing information to employees on special program entitlements, and application procedures for merit promotion consideration, reinstatement, transfer, etc. Accomplishing routine support tasks within the HR office, Coordinating and ensuring completion of Pre-employment requirements. Providing routine information.To qualify for the GS-201-07 based on specialized experience: You must have one (1) year of specialized experience at the GS-06 level or equivalent for this position. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. At the GS-07 full performance level, the incumbent demonstrates: Experience using USA Staffing for onboarding, Researching and extracting information from policies and procedures, Assisting in recruitment/examining activities for assigned positions to include developing competency criteria, job analysis, job announcements (JA), etc. Assists with completion of Job Analysis form, Identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request. Adheres to procedures for verifying veterans' preference, Assisting with eligibility and qualification determinations, identifying appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request, Ensures the selectee(s) meets all regulatory and legal obligations for proposed appointments to include eligibility for Federal benefits, probationary prerequisites, and ability to meet special requirements such as security clearances, age or physical prerequisites, and ability to meet special requirement. Secures all required documentation i.e. proof of citizenship transcripts etc. Sends notice of results to remaining applicants, Prepares files for announcement close out (i.e. copy of JA, lists of all applicants and their applications, list of eligibles referred, evidence of CTAP & ICTAP clearance, etc.)ORTo qualify for the GS-203-05 based on education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a successfully completed 4 years above high school. In any field leading to a bachelor's degree. One year of full-time undergraduate study is defined as 30 semester hours or 45 quarter hoursTo qualify for the GS-203-06 based on education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a successfully completed six (6) months or nine (9) semester hours of graduate education in a degree program directly related to the work of the position as a substitution for specialized experience.To qualify for the GS-203-07 based on education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one (1) full year of graduate education in a degree program directly related to the work of the position as a substitution for specialized experience.Graduate Education: This education must have been obtained in an accredited college or university. Transcripts (unofficial) are required at time of application. As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. In order to be creditable under this provision, the graduate education must have been gained in a curriculum that is qualifying for the position to be filled. As such, course work in fields closely related to those specified include may be accepted if it clearly provides applicants with the background of knowledge and skills necessary for successful job performance. An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. When academic credit is expressed in contract months, units, or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the appropriate institution in order to equate them to the semester or quarter hours specified in the standard.OR,To qualify for the GS-203-05/06/07 based on combination: Applicants may also combine education and experience to qualify at these grade levels. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.EducationNote: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: .If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Associated topics: administrative, administrative assistant, assist, assistant, co op, intern, internship, on call, support, supportive

Keywords: Department of Veterans Affairs, Battle Creek , Human Resources Assistant (Strategic Business Unit), Human Resources , Battle Creek, Michigan

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